The administration office and the infrastructure departments are headed by Michael Heinrichs, who is responsible for organizing the non-academic services, with the aim of supporting scientific work at the institute in the most efficient way.
Researchers are supported with small every-day tasks, such as organizing travel arrangements, or helping international newcomers. The administration also includes a Human Resources team, an Accounting office and a Purchasing and Procurement department – all of which serve as service providers for the scientific departments, research groups and core facilities.
The head of administration is Michael Heinrichs. Michael is responsible for the organization of the non-academic services with the aim to support scientific work at the Institute at the best possible rate. He supports the Managing Director with the implementation of all kinds of administrative tasks.
His responsibilities also include: maintaining contact with the general administration in Munich, representing the institute at authorities and courts and supporting the institute in the preparation of internal rules such as statutes & rules of procedure.
The Accounting department guarantees a smooth operation for booking, billing, paying and filing incoming and outgoing invoices. To complete the double entry bookkeeping, bank statements, cashbook and credit card statements are booked and filed as well.
The team is also responsible for the fixed asset accounting. Further tasks are the periodical planning, controlling and estimation as well as the preperation of financial statements and reporting of MPI’s institutional and third party funding.
The Human Resources (HR) team also includes the international office and the travel office.
HR advises the Research Departments, Core Facilities and Institute Services, as well as all employees, scholarship holders, guests and other institute members in all questions relevant to personnel.
The MPI-AGE offers exclusive help with travel arrangements. It is responsible for booking and organizing business trips and retreats for the employees of the MPI-AGE and other institute members such as scholarship holders. This special service includes finding suitable economical transportation and booking the accommodation.
The Purchase and Procurement team at the MPI for Biology of Ageing is responsible for a timely, quantitative and demand-oriented supply of all goods and services required by the institute. It ensures that all purchases are both legal and economic. The team advises the scientific departments on all matters relevant to procurement, as well as on contract law issues. In addition, the purchase team is responsible for the correct import / export of goods and also processes all invoices related to the order. The handling of all maintenance contracts is also one of the tasks.
The Facility Management team ensures the upkeep, maintenance and smooth running of the MPI-AGE building. This service is also responsible for strict maintenance, testing and running of highly sensitive equipment such as the BMS (Building Management System) with over 4000 condition monitoring alarms for the technical equipment.
The IT service ensures that all MPI staff and facilities are supplied with computing, connectivity and storage. IT is responsible for advice on, buying and installing a broad range of software (standard apps to individual specialist software) as well as debugging computers. The IT service also prepares and executes purchases, installs and operates all central hardware and services. In addition, the IT Service takes care of IT-related cooperation with neighbouring local institutes, other MPIs and the headquarter office in Munich.